IAUP (“IAUP”, “we”, “our”, “or”, “us”) respects your privacy and is committed to complying with this Privacy Policy, which describes how IAUP, as a NGO, collects and uses the personal data you provide to us. This Privacy Policy describes what personal data we collect about you, how we collect it, how we use it, with whom we may share it, and what choices you have regarding our use of your personal data. We also describe the measures we take to protect the security of your personal data and how to contact us.
We encourage you to read this Privacy Policy carefully and in its entirety as it relates to your rights regarding the processing of your personal data. As a user of our services, you understand and agree that we collect, use, and disclose your personal data in accordance with this Privacy Policy.
Our privacy practices vary as they must amongst countries in which we operate to reflect local legal requirements. IAUP materially complies with applicable laws in the jurisdictions in which it operates, including the Regulation (EU) 2016/679 General Data Protection Regulation (GDPR) by May 25, 2018 in its handling of personal data of persons in the European Economic Area. It is in our legitimate business interests to provide you with the services which use the personal data provided to us for the purposes described herein. Your agreement to the terms of this Privacy Policy is not intended to and does not constitute a “consent” to such terms for purposes of the GDPR.
In the course of providing its services and administrates your membership, IAUP collects, uses, and discloses personal data. Personal data is any information that can be used to identify you or that we can link to you, such as:
IAUP collects personal data:
IAUP collects and uses your personal data for specified, explicit, and legitimate purposes as described in this Privacy Policy and does not process your personal data further in a manner that is incompatible with those purposes.
IAUP uses personal data to:
Personal data collected is shared with or disclosed to:
Member universities may also be used by IAUP for the purpose of creating reports and related statistics for benchmarking or other related purposes in the context of regular meetings of IAUP
When sharing with or disclosing personal data within the IAUP organisation, your personal data may be transferred to countries with data protection laws providing a lower standard of protection for your personal data than your country.
We will transfer your personal data in compliance with applicable data protection laws, including having adequate mechanisms in place to protect your personal data when it is transferred internationally. If you have questions or wish to obtain more information about the international transfer of your personal data or the implemented safeguards, please contact us as provided in this Privacy Policy.
Typically, IAUP stores personal data on its servers managed internally and with third party storage providers.
IAUP uses appropriate technical and organizational security measures to protect the personal data IAUP holds on its network and systems from unauthorized access, disclosure, destruction, and alteration. We conduct periodic reviews of our data collection, storage, processing, and security measures to verify we are only collecting, storing, and processing personal data that is required for our Services and to fulfill our contractual obligations. While we make every effort to protect the integrity and security of our network and systems, we cannot guarantee, ensure, or warrant that our security measures will prevent illegal or unauthorized activity related to your personal data. When using our Services, you should be aware that no data transmission over the Internet can be guaranteed as totally secure. Although we strive to protect your personal data, we do not warrant the security of any data and information that you transmit to us over the Internet and you do so at your own risk.
In order to protect your personal data, we kindly ask you to not send us credit card information or other similar personal data to us via email. Please note, we will never ask you to disclose personal details in form of your credit card information, passwords etc. in an unsolicited phone call or email.
IAUP retains personal data for the period of your membership, unless a longer retention period is required or permitted by applicable law. When determining how long to retain personal data, we take into account the necessity of the personal data for the provision of our services, applicable laws and regulations, including data protection laws, and our legal obligations. We may retain records to investigate or defend against potential legal claims. When retention of the personal data is no longer necessary, the data will be deleted or aggregated for analytic purposes.
IAUP applications are offered in the context of managing a congress or a regular meeting (e.g. semi annual meetings, triennials). Regularly those applications are run by the hosting university to administrate and organize the meeting, and data are collected just for that purpose. They are available (mobile and web based) for download from various application marketplaces or the website of the hosting university.
Our homepage may contain links to third party websites (regularly HEI-partner institutions). Some of these websites may allow you to purchase products and services, register to receive materials, or receive new product and service updates. In many cases, you may be asked to provide contact information such as your name, address, email address, phone number, and credit/debit card information. If you use these third party websites and/or provide your personal data and information, the privacy policy and terms of service on those websites are applicable. We encourage you to carefully read such policies on third party websites before submitting your personal data. IAUP is not responsible for and expressly disclaims any and all liability related to the actions of such third party websites, their privacy policies, or the terms and content of such websites.
We do not currently commit to responding to browsers “do not track” signals with respect to IAUP websites and applications. We process your personal data through our websites and applications in accordance with this Privacy Policy, irrespective of your tracking settings.
We may automatically collect information using “cookies”. You may choose to refuse cookies in your browser, however, that may limit your ability to receive some or all of our Services, and/or some features may not be available to you or may not function properly as a result.
IAUP does not knowingly collect personal data from children.
You may choose what personal data (if any) you wish to provide to us. However, if you choose not to provide certain details, a membership status to our organisation might not be possible. To the extent required by applicable law, you have the right to access your personal data and confirm the processing of your personal data. Also, where applicable, you have the right to rectify inaccuracies or errors, erase, restrict the processing, object to processing, and withdraw consent to processing of your personal data, and where applicable, the right to data portability of your personal data. IAUP will handle such requests in the time specified by applicable law and where permitted by applicable law, may charge a reasonable administrative fee to cover the costs of responding to any such request.
In some jurisdictions, in addition to you agreeing to this Privacy Policy, data privacy or protection laws may require us to obtain a separate express consent for processing of your personal data. Your consent may also be implied in some circumstances, as permitted by applicable law, such as when communications are required to fulfill your requests.
If you have any questions about this Privacy Policy or wish to exercise any of your rights as described in this Privacy Policy, please contact us as follows.
IAUP
Attn: International Association of University Presidents
Address: 809 United Nations Plaza City/State/Zip: New York, NY 10017-3580
Email: office@IAUP.org
IAUP will respond to your requests to the email address or address that you have registered with us or we otherwise have on file for you or any other suitable method. Depending on your request, we may review the request with you and/or your organisation to assist in resolving and responding to the request.
We are committed to working with you to obtain a fair resolution of any complaint or concern you may have about our use of your personal data. If, however, you believe that we have not been able to assist with your complaint or concern, you may have the right to make a complaint to the data protection authority in your country (if one exists in your country).
IAUP reserves the right to revise, amend, or modify this Privacy Policy at any time and in any manner. When we post changes to this Privacy Policy, we will update the “last updated” date and we encourage you to regularly check this Privacy Policy for changes.
